Choosing an office coffee machine isn’t about what looks flash — it’s about what fits your team.
Too many businesses end up with machines that are too small, too complex, or too hard to clean. The right machine should make life easier, not add another item to the to-do list.
1. Team Size and Daily Use
Start by working out how many people will actually use the machine each day. For most offices, the number of daily coffee drinkers roughly matches the average number of staff onsite. Add a little extra if you have customers or visitors using it too. A machine that’s undersized means more refills and emptying; too big and you’re paying for capacity you don’t need.
2. Location and Installation
Where your machine lives matters. Some need direct plumbing, while others are tanked and portable. Take a quick photo of your space or let us visit before you decide — a small bit of planning now saves big headaches later. And a tip: avoid putting cupboards or shelves above your machine so you can access everything easily for cleaning.
3. Milk Options – Fresh vs Granulated
Fresh milk gives the best taste, but it does mean daily cleaning. Granulated milk machines are less work but not quite as smooth. Decide what suits your team’s priorities — flavour or convenience. Some workplaces even start with granulated and upgrade later once they’ve got a cleaning routine down.
4. Drink Variety
Coffee is the core, but don’t forget about mochas, hot chocolate, or chai lattes. Offering a few extras goes a long way for team morale, especially on cold days.
5. Cleaning and Maintenance
The best machine is one your team will actually look after. Make sure it’s easy to clean and that your supplier offers clear guides and quick servicing. A clean machine isn’t just hygienic — it keeps your coffee tasting consistent.
Watch the video below to hear Claire explain the five key factors in more detail.
Not sure which model fits your team?
Talk to us and we’ll match the right machine to your space, team size, and budget.